PRIVACY POLICY
Your privacy is a priority for United Way Suncoast and any related or affiliated organization to the fullest extent possible (sometimes referred to as “UWS,” “us,” or “we”) and we want you to be familiar with how we collect, use, and disclose (together, “Process”) information relating to you that enables your identification (the “Personal Information”). This Privacy Notice describes our practices with information that we (or our service providers) acquire about you through our website at (United Way Suncoast) (the “Site”) or that you provide directly to us.
1. Collection of Personal Information
As you interact with United Way Suncoast or use the Site, we may collect information from you as described below.
a. Information you provide
In some instances, you may provide information directly to us by filling out a form or as part of a phone call or conversation with a representative of UWS. For example, if you complete a registration as a donor, you may provide us with your name, contact information, and payment information.
In addition, some elements of the Site may ask you to submit Personal Information in order for you to benefit from the specified features or participate in a certain activity, such as a donation or an application for employment. For example, if you register for a user profile on the Site, we may request Personal Information such as your name and contact information. If you register a resume with UWS through the site, we may request your Personal Information such as your name, contact information, and other professional information. We may combine information you submit through the Site with other information we have collected from you, whether on-line or off-line. We treat the combined information in accordance with this Privacy Notice.
b. Sensitive Information
United Way Suncoast believes that every person, regardless of race, ethnicity, gender, sexual orientation or religion is entitled to be treated with dignity and respect. We support a collaborative and inclusive culture that values open participation from individuals with different backgrounds, ideas and perspectives.
Unless we specifically request or invite it, we ask that you not send or otherwise disclose to us your race or ethnic origin, political opinions, religion or other beliefs, health information, criminal background, or trade union membership. Should you provide us with such information without request from UWS, we reserve the right (but do not have any obligation) to erase any such information at our discretion.
c. Information About Minors
The Site is not intended to acquire information concerning persons under the age of 18, unless they share their information during the volunteer registration process. Volunteer registration for minors requires the consent of their parent/guardian. With respect to a minor’s data, we reserve the right to delete any information identified as having been provided by such persons at our discretion.
d. Passive Information Collection, Use, and Choices
As you navigate the Site, certain Personal Information may be passively collected, meaning it is gathered without your actively providing it. This is done using the following techniques in the following ways:
- IP Addresses: An IP address is a unique identifier that certain electronic devices use to identify and communicate with each other on the Internet. When you visit the Site, we may view the IP address of the device you use to connect to the Internet. We use this information to determine the general physical location of the device and understand from what geographic regions our website visitors come. We also may use this information to enhance the Site.
- Through your browser: Certain information is collected by most browsers, such as your Media Access Control (MAC) address, computer type and operating system type and version screen resolution, and Internet browser type and version.
- Cookies: The Site may use “cookies” to help make sure the Site is meeting the needs of its users and to help us make improvements. Cookies are bits of text that are placed on your computer’s hard drive when you visit certain websites. We may use cookies set by us on the Site to tell us, for example, whether you have visited us before or if you are a new visitor. We use third-party cookies set by our service provider, Google Analytics, to collect information about how visitors use the Site, including how long you spend on each page, and how you got to the Site. We do not use data collected by cookies to identify who you are.
You can refuse our use of some or all cookies by turning off the use of cookies in your web browser. If you use your browser settings to block all types of cookies you may not be able to access all or parts of the Site or functionality may be limited. You can set your browser to notify you before you receive a cookie, giving you the chance to decide whether to accept it. You can also set your browser to turn off cookies.
Changing your internet browser settings can prevent the use of cookies. Each browser has a different procedure for disabling the use of cookies. The Help function within your browser should tell you how.
You can visit https://tools.google.com/dlpage/gaoptout for information on how to opt out of Google Analytics cookies.
- Web Beacons/Clear Gifs: We may employ, and our third-party advertising partners may employ, a software technology called web beacons, also referred to as clear gifs or web bugs, that help manage content on the Website by tracking the content that engages users. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. We may also use clear gifs in our HTML-based emails to let us know which emails recipients have opened. This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns.
2. How We Use the Information We Collect
We use Personal Information for the purposes described in this Privacy Notice and as otherwise described to you at the point of collection.
Specifically, we may use Personal Information from or about you:
i. to respond to your inquiries and fulfill your requests;
ii. to process donations and transactions;
iii. to transmit applications for employment;
iv. or two-way communication, for example via texting, about services or other offerings that we provide; [1]
v. to send you important information regarding our relationship with you or regarding the Site, changes to our terms, conditions, and policies, and other administrative information;
vi. if you choose to complete a survey, we may use the information for purposes of evaluating your feedback from the survey;
vii. for our administrative and development purposes, such as data analysis, audits, recordkeeping, developing new products or services, enhancing the Site, improving our services, identifying Site usage trends, optimizing your experience on the Site
viii. to ensure compliance with our legal obligations, as described in Section 4 below; and
ix. if we intend to collect and use Personal Information for another purpose, we may seek your permission at the time the information is collected.
3. Our Disclosure of Your Information
United Way Suncoast does not sell your Personal Information. We may share your Personal Information with third parties as described in this Privacy Notice or as otherwise described at the point where we collect the information from you, including:
i. to companies or individuals that we hire to provide services to us, at our sole discretion, such as background check services or website hosting services.
ii. to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings).
iii. with third party platforms and applications that we make available for your use. These sometimes require that you opt into using, and additionally have their own terms and conditions.
4. Uses and Disclosures to Comply with Laws
We may use and disclose Personal Information we collect as we believe to be necessary or appropriate: (i) under applicable law, including laws outside your country of residence; (ii) to comply with legal process; (iii) to respond to requests from public and government authorities, including public and government authorities outside your country of residence; (iv) to enforce our terms and conditions; (v) to protect our operations or those of any of our affiliates; (vi) to protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or others; and (vii) to allow us to pursue available remedies or limit the damages that we may sustain.
5. Where Your Information is Processed
United Way Suncoast is based in the United States. No matter where you are located, your Personal Information will be collected and processed in the United States.
6. Security
United Way Suncoast will take reasonable steps to protect the information it collects from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. UWS also uses reasonable efforts to ensure that its website is generally available to access information concerning its privacy practices. However, there will be occasions when access to the Site will be interrupted or unavailable. UWS will use reasonable efforts to minimize such disruption where it is within its reasonable control. You agree that UWS shall not be liable to you for any modification, suspension or discontinuance of the Site. You further agree that UWS shall not be liable to you for any disclosure of Personal Information that is outside of the direct control of UWS, and that the security measures UWS has put in place are reasonable and acceptable to you.
7. Data Retention
We generally retain Personal Information for so long as it may be relevant for the purposes identified in this Privacy Notice, unless a longer period of time is required by law.
8. Lawful Basis for Processing Your Personal Information
The laws in some countries require us to tell you about the lawful grounds we rely on to collect, use, disclose, and otherwise process your Personal Information. To the extent those laws apply, our lawful basis for processing your Personal Information is in support of our legitimate interests, where those interests are not overridden by your fundamental rights and freedoms.
We process Personal Information because it furthers our legitimate business and charitable interests. These interests include but are not limited to:
- Providing a safe user experience on the Site;
- Responding to inquiries and communicating with you;
- Soliciting and/or processing donations and transactions;
- Processing employment applications;
- Analyzing and improving our operations (e.g., optimizing the design and operation of the Site);
- Managing legal issues.
9. Your Data Rights and Choices
United Way Suncoast offers you the following rights:
- The right to request from UWS access to your personal data, and the rectification of inaccurate personal data concerning you.
- The right to obtain from UWS the erasure or the restriction of processing of your personal data in certain circumstances, including when the data are no longer necessary in relation to the purposes for which they were collected or otherwise processed, except when UWS is required by law to maintain or otherwise process your personal data, for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another person, to the extent that this in our control.
You may exercise these rights by contacting UWS using the contact information provided above.
If you would like to submit a data access, correction, restriction, or deletion request, you can do so by contacting us at Marketing@uwsuncoast.org and we will process such request with respect to any Personal Information that we are able to link to you individually based on the information that you can provide to us. These rights and options that you have with respect to Personal Information are subject to limitations and exceptions under applicable law.
10. Right to Change Privacy Notice
United Way Suncoast reserves the right at any time to modify, alter, or update this Privacy Notice. Please review this policy periodically, and especially before you provide any Personal Information to us. The Privacy Notice was last updated on October 1, 2024.
11. Contacting Us
Please feel free to contact us if you have any questions about this Privacy Notice or our information practices. You may contact us as follows:
[1] If you choose to provide your phone number, we may retain the contents of your voicemail messages or texts, our reply, and your phone number as part of our ongoing customer service efforts. We reserve the right to contact you after you have contacted us and may send future texts and/or surveys to you about United Way. You may notify us via e-mail or text if you wish to discontinue electronic communication.